Are you looking for a company where YOUR VOICE is heard? Where you can MAKE A DIFFERENCE? Do you THRIVE in a FAST-PACED work environment? Do you wake every morning EXCITED to work with GREAT PEOPLE and create SUCCESS TOGETHER? Then Intermedia is the place for you.

Intermedia has established itself as a leading provider of cloud communications and collaboration tech that allows companies to connect better. We have a strong track record of growth, profitability, and creating an environment where everyone matters. Everyone. We are fast-paced and always busy, and we promise that you won’t be bored. You will find Intermedia is a place where you can indulge your passion for creating and supporting great cloud technology. We have many employees who have been with us 10, 15, and 20+ years!

Culture at Intermedia is built on teamwork and transparency. We hold each other accountable and always have each other’s back!

Are you ready to make your mark?

About the Role:

The HR/Office Administrator reports to the Manager of HR, Intermedia Europe and will support Tbilisi Georgia, Kazakhstan, global HR Operations team, and other Intermedia country locations as needed, partnering with the Global HR Team. This is a hybrid role with the expectation of at least 2 days working from the Tbilisi office.

Primary Responsibilities

HR Administration

• Support all HR administrative activities for employees based in Georgia, Kazakhstan, and other potential European countries.
• Support in maintaining personnel records, managing documents, and updating internal databases.
• Function as a resource for employees, answer employees’ HR-related queries.
• Administer and manage the background checks for potential employees/candidates.
• Support HR system data entry and reporting. Assist with employee data auditing and reporting.
• Prepare official employee verification letters and other documents upon request.
• Support the global immigration leader and local country immigration administration for employee work visa, permanent residency, and other work authorization needs. Also, assist in the administration of assigned Employer of Records (Deel and Velocity EOR), such as processing of monthly invoices and verifying vacation and leave requests.
• Support benefit program administration needs across multiple international locations. Support annual benefits renewals for each country location. Administer local fringe benefits, sick leave, and monthly benefits invoices.
• Provide administrative support for all Intermedia global HR programs: Woman of Intermedia, Culture Club, Book Club, Annual Performance & Compensation review programs, Cloud Academy Program, etc.
• Coordinate and administer all training administration needs for local. Serve as a central training administrator in scheduling training, communicating with employees attending the training, emailing, and putting together training materials.
• Assist in supporting recruiting administration including interview scheduling, candidate office meet and greet or online AnyMeeting interview support as needed.
• Perform other job-related duties and special projects as required including, but not limited to, coordinating company-sponsored events such as employee anniversaries and employee appreciation events.
• Handle ad-hoc activities.

Office Administration

• Assist with overall organization and upkeep of the Intermedia offices in Georgia and Kazakhstan.
• Support local Tbilisi office administration including ordering, organizing office supplies; making copies/printing as needed; and other office administration as needed.
• Maintain good relations with vendors and property management.
• Oversee inventory, ordering and stocking of supplies for kitchen and office areas.
• Organize local company meetings and celebrations as required including coordination of vendor support services, coordinate food and snacks for office events.
• Realize cost savings in assigned activities.

Requirements

• 2+ years of administrative support and/or human resources support experience.
• Direct experience in the HR field is preferred.
• Bachelor's degree and high-tech industry experience preferred.
• Knowledge of Microsoft Office, Word, PPT, Excel .
• Excellent English and Georgian written and oral communication skills. Russian language proficienty.
• Ability to work in a dynamic, proactive, fast paced environment.
• Ability to “pick up” new skill sets quickly, ability to take initiative while providing excellent customer service, ability to take ownership.
• Fantastic interpersonal skills and an approachable personality.